Self-Diagnostic and Reflection Tool¶
“Systems evolve only when their people reflect.”
Purpose¶
The 3SF Self-Diagnostic enables individuals and small teams to reflect on their contribution to the joint delivery system and relationship maturity.
It transforms personal perception into systemic awareness — revealing how each role, action, or decision affects Engagement, Delivery, and Value lines across the 3SF model.
This tool helps:
- Recognize blind spots before they escalate into team or client tension,
- Reinforce alignment between individual purpose and system goals,
- Build a culture of self-correction and trust across organizations.
Applies To¶
| Dimension | Scope |
|---|---|
| SDLC Stages | Any ongoing project stage |
| 3SF Relationship Lines | Engagement ↔ Delivery ↔ Value |
| 3SF Layers | Rule Audit Checklist (RAC) |
| Maturity Target | From Collaborative Confidence → toward Co-Creative Trust (individual level) |
Actors / Roles¶
Applicable to all functional cores defined in the 3SF Functional Role Model, e.g.:
| Role | Reflective Focus |
|---|---|
| Product Leader | Balancing value definition with delivery realism. |
| Delivery Facilitator | Maintaining flow and psychological safety. |
| Solution Architect | Ensuring technical coherence serves outcomes. |
| Technical Integrator | Safeguarding quality and reducing friction. |
| Requirements Analyst | Clarifying what matters most and why. |
| Experience Designer | Keeping user value central across trade-offs. |
| Executive Sponsor / Account Lead | Enabling trust and transparency from leadership. |
Steps / Routines¶
1. Set the Reflection Context¶
- Choose a time window (last sprint, quarter, or milestone).
- Reflect individually or as a small peer group (2–5 participants).
- Prepare the last Quarterly Assessment or Diagnostic as context.
2. Answer Reflection Questions¶
- Use the 3x3 Reflection Grid (below).
- Rate yourself 1–5 (1 = rarely true, 5 = consistently true).
- Write short examples for scores ≤3.
| Relationship Line | Typical Reflection Questions |
|---|---|
| Engagement | Do I maintain clarity in cross-team communication? Do I address misalignment early? Do I contribute to mutual trust? |
| Delivery | Do I help simplify complexity? Do I keep commitments realistic? Do I help others succeed across boundaries? |
| Value | Do I understand why my work matters to the end user or client? Do I connect outputs to outcomes? Do I seek feedback on impact? |
3. Identify Learning Signals¶
- Review your lowest 2–3 ratings — they represent current learning edges.
- Link each to a 3SF layer or maturity gap (e.g., unclear Stable Rule, missing feedback loop).
4. Create an Action Pledge¶
- Choose one improvement commitment for the next iteration.
- Frame it as a behavior: “I will start / stop / continue…”
- Share it with your Delivery Facilitator or Product Leader.
5. Revisit After One Cycle¶
- At next sprint or quarterly review, reflect on what changed.
- Integrate learning into the team’s improvement backlog.
Inputs / Outputs¶
| Inputs | Outputs |
|---|---|
| Last Diagnostic / Assessment results, project retrospectives, personal notes | Reflection Grid, Action Pledge, optionally shared Reflection Summary |
Metrics / Signals¶
| Category | Example Indicators |
|---|---|
| Awareness Growth | Increase in individual reflection depth over 2 cycles. |
| Behavioral Change | Observable alignment between reflection actions and delivery outcomes. |
| Psychological Safety | 80% of team members report feeling safe to speak about issues openly. |
| Learning Culture | Reflections discussed in retrospectives at least once per iteration. |
Common Pitfalls¶
- Treating reflection as evaluation instead of learning.
- Focusing only on personal comfort, not on system contribution.
- Lack of follow-up — reflection without visible change.
- Using scores as performance metrics instead of awareness indicators.
- Conducting reflection in isolation from client or cross-functional peers.
Scaling Notes¶
| Maturity Stage | Evolution Focus |
|---|---|
| Collaborative → Co-Creative | Peer reflections become team rituals; feedback becomes normalized. |
| Co-Creative → Strategic Partner | Reflections feed into leadership training and organizational maturity programs. |
Client-Side Application¶
Objective: Build reflective leadership habits that improve vendor collaboration and value realization.
Client actions
- Encourage Product Leaders and Governance Officers to run reflections after each milestone.
- Connect reflection insights to improvement areas identified in Quarterly Assessments.
- Use outcomes to adjust internal dependencies (e.g., approval flow, release cadence).
- Demonstrate accountability by sharing top insights with the vendor team.
Vendor-Side Application¶
Objective: Reinforce ownership, humility, and transparency inside delivery teams.
Vendor actions
- Integrate reflections into retrospectives or end-of-phase reviews.
- Use reflection outcomes to identify internal capability gaps (skills, communication, tools).
- Share aggregated themes with the client to illustrate learning progress.
- Include top insights in Delivery Facilitator and Practice Lead coaching plans.
Summary¶
The 3SF Self-Diagnostic empowers every participant — from engineer to executive — to become a conscious contributor to system maturity.
It turns reflection into a core maintenance function of the client-vendor relationship, ensuring that personal learning continuously fuels organizational evolution.
Use this tool regularly, even when everything seems fine — because systems thrive on awareness, not assumptions.